License types¶

Licenses allow players to participate in competitions. This page describes the available types and how to choose the right one for each situation.

Overview¶

Type	Usage	Payment	Notes/details required
Annual	Standard membership for a season	Yes	No
Event	Access to a single specific tournament	Yes	No
Free	Eligible players per federation rules	No	Recommended
Complimentary	Reward, goodwill gesture, one-off exception	No	Mandatory
Adjustment	Manual correction / regularisation	Optional	Mandatory
Extension	Extension of an existing license	Optional	Mandatory

Choosing the right type¶

flowchart TD
    Start([New license needed]) --> Q1{Annual membership fee ?}
    Q1 -->|Yes| Annual
    Q1 -->|No| Q2{Specific tournament,<br/>no annual license ?}
    Q2 -->|Yes| Even[Event]
    Q2 -->|No| Q3{No financial<br/>consideration ?}
    Q3 -->|Federation eligibility| Free
    Q3 -->|Reward / exception| Complimentary
    Q3 -->|No| Q4{Correct / complete<br/>an existing license ?}
    Q4 -->|Yes| Adjustment
    Q4 -->|No| Extension

Annual¶

Usage: standard player membership for a season.

Field	Value
Amount	Per current fee schedule
Payment method	Online / Bank transfer / Cash
Payment reference	If online payment: PayPal transaction ID
Transfer date	If bank transfer: deposit date

Can also be purchased directly by the player online.

Event¶

Usage: access to a single specific tournament, without an annual license.

Field	Value
Tournament	Mandatory - select the relevant tournament
Amount	Per current fee schedule
Payment method	Online / Bank transfer / Cash

The validity period matches the dates of the selected tournament.
An event license is independent of the player's annual license status — both can coexist.

Free¶

Usage: no-cost license for players eligible under federation rules (default license assigned on new account creation).

No payment (leave amount empty). Always fill in the Notes/details field to explain the reason.

Complimentary¶

Usage: license granted without financial consideration — reward, goodwill gesture, one-off exception.

No payment (leave amount empty). The Notes/details field is mandatory.

Adjustment¶

Usage: manual correction or regularisation — cases not covered by other types.

Examples: data entry error, negotiated fee, exceptional situation.

No required fields. Always fill in the Notes/details field.

No automatic validation

Amount and dates are not checked. The administrator is responsible for the consistency of the data entered.

Extension¶

Usage: extension of the duration of an existing license.

No required fields. Always fill in the Notes/details field.

No automatic validation

Same as Adjustment: check dates manually to avoid overlaps.

Important notes¶

Overlap: the system blocks creation if the dates overlap an existing license for the same player.
Notes/details: for types without payment (Free, Complimentary, Adjustment, Extension), this is the only way to trace the reason. Filling it in is essential.
Licensed status: based on the player's last valid non-event license. An Event license alone is not enough to make a player "active".